Mood:  not sure

Subject: Minutes of the Last 3 Meetings
Date: Wed, 11 Mar 2009 09:38:55 +1100

Dear Member,

Please find attached the minutes for the last three
meetings.
 Regards

Sue Paraha

We haven't checked them for legals or content yet and publish them as a public service until we also get a chance to read them: 

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# 1 of 3

ADDISON ROAD CENTREBOARD OF DIRECTORS 

Draft Minutes of Meeting: 4th February 2009Children’s Services Hut 21

Attendance/ ApologiesNarelle Mantle (Pres), Wolfgang Spranz (Sec), John Reynolds, Laurel Draffen, Emma Synnott, by invitation, Yvette Andrews (manager). Apologies: Margaret Carey 

Minutes            Adoption of Minutes, 3 December 2008                                                                                                                 NM/LD                           Carried           

Business arising from the minutes 

That Board minutes will be posted on the website in PDF format once they are adopted by the Board and that financial statements adopted by the Board will be available upon request.                                                                                                ES/LD                           

Carried

(I left the meeting briefly and am not sure if the January 29 minutes were adopted or anything else was addressed -YA).          

Sidetrack Lease Don Mamouney joined the meeting at 7:15pm. He requested that Yvette Andrews leave the meeting. The Board did not agree to his request. Don Mamouney then addressed the meeting and took questions from Board members about Sidetrack’s request for a new lease. Don left the meeting at 7:45pm. 

A discussion about the role of the Board took place. Yvette Andrews raised the issue of bullying and harassment in the workplace and presented the Board with a Workcover claim. She read details of the claim to the meeting and asked the Board to ensure that their obligation to provide a harassment free workplace was met. Yvette Andrews left the meeting at 8.00pm. (Minutes to here by YA who then left the mtg.)   

Narelle Mantle resigned from the board and left taking with her ARC board documents. It included a Workcover claim that was lodged by Yvette Andrews.  It was noted that the claim was neither discussed or clarified. No details of the claim were revealed to Board Members. 

A Motion to resolve the Sidetrack lease issue was moved 

“Sidetrack is to be offered a 3 year x 3 year lease with a rental review to occur at the end of the first 3 year period.  The lease will be conditional on Sidetrack conforming to all principles of the Addison Road Centre.” 

Moved by Emma Synnott   Seconded by Wolfgang Spranz 

Carried unanimously It was then noted that the legal advice being sought in relation to the allegation of violence was not received by the board therefore the board affirmed the need to seek that legal advice ASAP. 

Laurel Draffen then resigned from the board.

Emma Synnott also resigned from the board. 

The meeting ended at 8.45pm(2nd half minutes by JR & WS)

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#2 of 3

Emergency ARC Board Meeting  8^th February 2009 6.30pm

Venue: Addison Rd Centre Office Meeting Room

(Called according to the Constitution rule 17.2 ‘a director may at any time and the secretary on the request of a director must convene a director’s meeting.’)

Called by Directors: Wolfgang Spranz and John Reynolds

 

Agenda:            Attendence and Apologies

Wolfgand Spranz, John Reynolds, Sam Iskander – Apologies Margaret Carey

 

                        Minutes last Board Meeting

Approved    Moved:  WS                                                        Seconded: JR

                    Resolutions

1. This Board appoints John Reynolds as President in accordance with Constitutional rule 17.4.1          

Moved WS                                         Seconded  SI

 

2. This Board appoints Wolfgang Spranz as Secretary in accordance with Constitutional rule 19.1 and 19.2

Moved  JR                                           Seconded  SI

 

3. That a resolution be sought to the present conflict situation at the Centre which if deemed neccessary includes seeking legal advice.

Moved JR                                            Seconded  SI

 

4. Due to the current unavailability of the 3 signatories to the Addison Road cheque account the board appoints temporarily 2 signatories, (John Reynolds and Wolfgang Spranz) to the cheque account to replace Narelle Mantle and Margaret Carey.  

Moved SI                                             Seconded  WS

 

5. That this Board support the call by Members for a Special General Meeting called for February 25. It is proposed that this meeting discuss a future vision for the Centre. The Board welcome initiatives in this direction towards greater collaboration and information exchange at the Centre so all Members stay informed as well as contribute to the direction of the Centre.

Moved WS                                          Seconded SI

 

8. To appoint Geoff Hague, representative of Ordinary Member, Ultimo Project as a director under Constitution rule 15.5.1

Moved  JR                                           Seconded  WS

 This appointment is according to ‘subject to this Constitution if a lessee Director’s or an honorary Director’s office as a director of the Company is vacated before the end of their term, the Board may appoint a Replacement Director to hold office for the remainder of that term. A replacement Director must satisfy the criteria in clause 15.3.1 or 15.4.1 (as the case may be).’ 

In passing this resolution, according to constitution rule 15.5.2

‘The appointment wil be effective from the date of the relevant Board Meeting.’Meeting ended 7.55pm

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#3 of 3

ADDISON ROAD CENTRE

BOARD OF DIRECTORS

Minutes of Meeting 16^th February 2009

Addison Rd Centre Office Meeting RoomMeeting commenced: 6.10pm 

Agenda:                        Attendance and Apologies

                                    Minutes last Board Meeting

                                    Business arising from Minutes

                                    Resolution 1: Letter to Yvette

                                    Resolution 2: Letter to John Blair

                                    Resolution 3: Elsa Dixon Grant

                                    Resolution 4: Reverse Garbage Roof

                                    Report on Community Gardens

                                    Report on Sidetrack Lease

                                    Report on Toilets

                                    Report on the Great Hall

                                    General Business

 Attendance: John Reynolds (JR) Chair, Wolfgang Spranz (WS) Secretary, Geoff Hague (GH)Apologies: Sam Iskander  

Minutes last Board Meeting 8-2-09

Moved:  WS               Seconded: JR                           Adopted

 Business Arising from Minutes

No business arising from minutes

JR welcomed GH to the Board

 Resolution 1: Letter to Yvette Andrews (YA) tabled

Discussion on the situation of YA who has lodged a Work Cover Claim relating to harassment in the workplace.  She already had taken 2 weeks leave as directed by Narelle Mantle the previous president and is now on 3 weeks sick leave. The Board noted that a resolution for her return to work needed to be worked out. The Board noted that YA has not provided adequate information or an explanation by her of the events that led to her lodging the claim.

 

GH informed the Board that YA had contacted him last week after he was appointed to the Board to organise a meeting with him for this Wednesday 4pm at building 24 at the Centre. He indicated that he did not know the reason for the meeting and he stated at the start of the meeting with YA, he would inform her that he was going to audo record the meeting so it was clear as to what was discussed between them.

 The Board resolves to send YA a letter requesting a written explanation of the events which led to her Work Cover claim to be in written form by 20^th February in order that the Board can adequately resolve the situation.

Moved GH                  Seconded WS   Adopted

 

Resolution 2: Draft letter to John Blair tabled

Discussion on draft letter

 The Board resolves to send John Blair a letter noting his resignation and requesting a letter of explanation regarding the alleged assault on Don Mamouney.

Moved  GH                  Seconded  WS             Adopted

 

Resolution 3 – Elsa Dixon Indigenous Grant

At previous Board meetings, there was some confusion about who was responsible for this grant. It has now become clear from reading the project outline that ARC is responsible for the grant. The recent events at the Centre involving YA and JB have put the project in jeopardy. Without consultation with the Board, YA took a decision to end the Indigenous project and prepared a letter to the funding body stating that the project has been terminated, John Blair resigned and the money is to be returned. The question was raised: did YA have the authority to make this decision without any reference to the Board?

 

Information about the grant was tabled: $20,000 of the project has been spent (largely on JB wages) but there is over $30,000 remaining. The project was due to finish in June 09.

 

The Board has been in contact with members of the project’s Advisory Committee and they have indicated their willingness to have the project continue.

 

The Board has been in contact with Katrina Morgan, the DET officer administering the project. She confirmed that YA contacted her to cancel the project citing the ARC Board as dysfunctional. Katrina also informed the Board that she had been approached with the idea that Reverse Garbage (RG) take up the grant and continue with the project.

 

Yesterday, JR talked to Narelle Mantle (NM) from RG regarding this situation. NM indicated that if ARC continues with the project, RG will withdraw their application and support the ARC project.

 

Katrina Morgan has set up a meeting with John Reynolds this Thursday, 10am.

 

All agreed that the project was a good one for the Centre and should be continued. GH mentioned that the website should be promoting this and the Centre should be using the website more. 

 

Resolution 3:

The Board reaffirms its support for the Elsa Dixon Indigenous Grant and in consultation with the EDIG representative and the Advisory committee work out a suitable plan for continuing the project.

Moved GH                   Seconded JR                Adopted 

 

4. Reverse Garbage Roof

Report on RG roof. Minutes of a previous Board meeting (July 9, 2009) were tabled where a decision was made by the Board to:

 

That ARC commit $20,000 to a new roof. RG is committed $10,000 and any additional costs to be split 50/50 with RG.       

WS to investigate the current quote and consult with RG on the details of the type of roof repairs.

 

Resolution 4:

That the Board reaffirm the necessity of replacing the RG roof as soon as possible. ARC continues to commit $20,000 and RG $10,000 to the project.

Moved JR        Seconded GH  Adopted 

 

5. Community Gardens

WS reported on the Community Gardens. He has a meeting with them

Leanne informed WS that the money for CG comes out of a special bank account that has members’ fees and plot rental fees which is used to pay costs for CG. They provided a budget for their costs which include: supplies and gardening tools.

 

At the meeting with CG, WS will explain the changes at the Centre, explain that the expansion of the gardens out the front of the artist huts and El Taller Huts has to be removed. Leanne will provide details and balance of bank account to WS tomorrow. 

 

Resolution 5:

The Board agrees to pay the CG invoices over the next 3 – 4 months pending money being in bank account.

Moved JR        Seconded WS              Adopted

           

6. Sidetrack Lease

The February 4, 2009 Board meeting agreed to give Sidetrack a new lease. JR asked Leanne to start to prepare the lease in order for the board to review and discuss it prior to signing. JR mentioned some of the problems with leases and suggested that the Sp General Meeting on Feb 25, at the Centre might set-up a subcommittee to look at the leases and general equity issues.

 

Resolution 6:

The Board agrees to put a proviso in Sidetracks lease which states that it would be  ‘subject to any changes to leasing adopted through the special general meeting that has been initiated’,

 Moved JR                   Seconded WS  Adopted

 

7. Toilets

The toilets at the front of the complex are in a bad state of disrepair and are the most used public toilets in the Centre. JR has asked Leanne to get a quote for their repair. JR is approaching SCRAP to get a quote for a rainwater tank which would collect the rainwater from Sidetrack’s roof to be used in the flushing of the front toilets.

 

8. Great Hall

A meeting with Aerialise last week agreed to undertake repairs to the floor and the roof of the Great Hall as well as build a storage cupboard. Bob Cooney has estimated $5-6,000 for the work. The floorboard wood rot is quite substantial. ARC workers would also be involved in helping get rid of the woodrot where the chairs are stored and concreting that area. Flaps are also to be installed on the outside doors to keep water out and the drains need to be regularly cleared to help mitigate flooding.

 

9. General Business

a) JR asked the Board members to take responsibility for projects they have a strong interest in. GH volunteered to work on the Front Gate project.

 

b) Greening Australia: are organising a Business day clean up of the Centre on Tuesday 24^th February 2009. The Board endorses the clean up and asks that Leanne email the details to all members, ass. Members and others at the Centre.

 

c) Letty Scott, an indigenous, black deaths in custody activist passed away on the 14^th February of cancer.

 The Board agrees to donate $100 to help defray funeral costs for Letty as they are fundraising in order to get her body buried in Alice Springs.

Moved GH Seconded JR Adopted

 Meeting ended 8pm

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Posted by editor at 11:08 AM NZT

Updated: Saturday, 21 March 2009 11:14 AM NZT

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